Recruitment Workflow Software

Track the progress of every vacancy and candidate.

Recruitment is a multi-stage process that includes your whole organization. Customise your recruitment workflow in Pinpoint so it matches what your hiring teams do in the real world.

Recruitment Workflow Software

Recruitment Process Software

How It Works

Create Custom Workflows

Create as many custom recruitment workflows as you need.

Create Recruitment Workflow

Add New Stages to Workflows

Drag and drop workflow stages to re-order them, or click to create a new stage.

Recruitment Process Stages

Add a Workflow to the Job

Select the workflow to use for the job. If you don't select a workflow, the default 5 stages of rejected, applied, review, interview and hired will be used.

Add Recruitment Workflow to Vacancy

Organize, Find, and Filter

Easily move candidates between workflow stages and quickly filter for candidates at a particular stage.

Find and Filter Candidates
Create Recruitment Workflow Recruitment Process Stages Add Recruitment Workflow to Vacancy Find and Filter Candidates
Guernsey Electricity
Our candidate experience may have been inconsistent before, but now with Pinpoint it is totally consistent and of a high standard. It also makes the initial stage of hiring less labour intensive for us. I was so impressed that I recommended it to the HR director of a company with 450+ staff who now use it.
Nigel Jeacock-Fewtrell

Head of Change, Guernsey Electricity

Recruitment Workflow FAQ

Frequently Asked Questions

What is a recruitment / hiring workflow?

A hiring workflow is a set of stages that a candidate takes from application through to decision. Typically they include the following stages:

  • Applied: the candidate has submitted an application
  • Hiring Manager Review: the HR team have pre-screened the application and its ready for the hiring manager to review
  • Interview: the candidate had been shortlisted for interview
  • Rejected: the candidate has not been successful in the role
  • Hired: the candidate has been hired for the role

How many hiring workflows should I create?

Create as many hiring workflows as there are unique recruitment processes for different parts of your organization.

For example you could create separate hiring workflows for junior hires, middle level management hires, executive hires and technical hires, with the more junior hires having less stages than the senior hires. You may want some variations with this too - for example, you might have a different assessment process for a customer facing hire when compared to a technical hire.

How many stages should a hiring workflow have?

It’s really up to you and what works for your organization. Typical hiring workflows have a minimum of 5 stages (Applied, Review, Interview, Hire, Rejected). Typically each stage of review and assessment will have its own stage.

Can I have multiple interview stages?

Yes. The majority of our users have some roles that incorporate multiple interviews in the recruitment process. You can create as many interview stages as you like using custom hiring workflows.

Can I have a background screening stage?

Yes. You can create a custom workflow stage for background screening. Any candidates that reach this stage can be automatically pushed to your preferred background screening provider.

Can I have one or more assessment stages?

Yes. You can create a custom workflow stage for assessments and email links to the assessment to candidate from Pinpoint. If you use a third party assessment tool, automatically push candidates that reach the assessment stage straight over to the provider.

Have a question? Talk to us

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