Offer Management Software

Get candidates to “yes”—faster—with offer letter software

Send job offers faster without sacrificing consistency, compliance, or control. From first draft to final signature, every step of the offer process is streamlined, trackable, and flexible to the needs of different teams.

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Chosen by leading talent acquisition and HR teams

New York Public Library - Pinpoint Customer

How it works

Improve candidate experience

Send personalized offers faster, and give candidates a better experience with eSignatures.

Get more visibility

Track offer creation and activity logs, and monitor key metrics such as your offer acceptance rate.

Stay compliant

Keep personal candidate data out of hiring managers’ inboxes, and ensure the right people sign off before every offer goes out.

Tailor the offer stage to your processes

Different roles mean different approaches to compensation and benefits.

Create offer letter templates for each location, department, or job, and manage all documents from one place. Add custom fields for department, compensation structure, or role type.

Then, creating offers is easy. Approved users can select the appropriate template, add any specific details (such as start date or salary), preview, and submit for review.

Ensure every offer has the right approvals before sending

Set up multi-step approvals based on role, location, or compensation level, and assign different approvers at each stage.

Role-based permissions control who can create, edit, or approve offers.

All approvals and edits are logged automatically in a visible audit trail, so approvers can see the activity history before approving.

Send and track offers easily

Once approved, offers can be sent for e-signature via Pinpoint's built-in functionality, or sent via our integrations with DocuSign or HelloSign. You can send offers to individual candidates or in bulk.

It's a great experience for candidates too. Configure personalized email templates to go out with offers. And candidates can e-sign or reject from any device.

Monitor offer status directly in Pinpoint, and get an instant notification as soon as the candidate accepts or rejects.

Common questions about Pinpoint’s offer letter software

In our current offers we include our benefits summary as an attachment, can we do that here?

Offer letter templates can be created in Pinpoint, or you can upload your offer document templates in the .docx format and have Pinpoint populate the critical details before the offer is sent. That template can include benefits information as well. Learn more about creating and using offer letter templates here.

Or you can share that information as a download in another stage of the hiring process. Learn more about sending documents for signature during the hiring process here.

Do you have eSignatures?

Pinpoint offers e-signature functionality for documents at any stage of the hiring process. You can learn more about sending documents for signature here.

We also offer an integration with DocuSign if that is your preferred tool. This allows you to use your existing DocuSign templates to send a candidate a DocuSign ‘Envelope’ (a collection of documents) from within Pinpoint for a better candidate experience. Learn more here.

Can I edit offer letter templates within Pinpoint?

When sending an offer letter to a candidate, you can have some variables that update based on that candidate’s information (such as company name, job title, salary, etc.) so they are automatically personalized. If needed, you can make changes to offer letter templates that are built in Pinpoint from within the platform. Learn more about customizing offer letter templates here.

See Pinpoint’s job offer letter templates in action

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The fact that we survived hyperscaling from 600 employees to more than 1,300 in less than a year is the best testament to our success with Pinpoint.

Brad Clark

Director of Talent Acquisition, Article