Workday

Pinpoint's Workday integration is a prebuilt, two-way connection between Pinpoint and Workday. Positions or requisitions flow between the two systems, candidates become workers in Workday when they're hired, and worker records, job changes, and terminations sync back into Pinpoint. Pinpoint's integrations team builds and tests it on your implementation tenant.

Workday ATS integration

Run hiring in Pinpoint, keep Workday as your system of record, and let a prebuilt two-way integration keep the two in sync. You don't build the connector and you don't maintain it.

The core integration runs directly on Workday Web Services, Workday's SOAP API, using the standard Staffing, Recruiting, and Human Resources endpoints. There is no middleware between the two systems and no custom development in Workday Studio. A few optional features, such as syncing access groups, use a Workday RaaS report. What you get is a prebuilt pattern, tailored to the data mappings and business logic your process needs.

Please note: Pinpoint is not a Workday Partner.

Where does hiring start, Workday or Pinpoint?

Either, depending on how your process runs today. Approved requisitions can sync from Workday into Pinpoint, arriving as approved requisitions ready to convert into a job, with Workday staying the source of truth. Or positions can be created in Pinpoint and synced to Workday when the requisition is approved. Pinpoint's integrations team will recommend which fits your process. Confidential roles can be held back from Workday until you're ready to hire.

Which hiring scenarios does it handle?

New hires, rehires, internal moves (promotions, position changes, and intercompany transfers), contingent worker contracts, and conversions in both directions between contingent worker and employee. If a hire needs to be undone, the integration can cancel or rescind the Workday hire business process, so you can correct the data and run it again.

What data syncs between Workday and Pinpoint?

Candidate details plus documents, including resumes and offer letters, flow out to Workday. Active workers, former workers, and terminations flow in. Employee user accounts and their access groups sync too, so internal candidates and hiring managers are provisioned without manual admin. Org structure comes across as well: locations, cost centers, supervisory organizations, and custom fields.

How to connect Pinpoint and Workday

Pinpoint's integrations team manages the process end to end, in four steps:

1. We scope the integration points with you and complete a data mapping exercise against your business processes.
2. You configure an ISU (integration system user) and ISSG (integration system security group) in both your implementation and production tenants.
3. Pinpoint builds and tests the integration on your implementation tenant.
4. Pinpoint promotes the tested integration to production.

Two things we need from you: those ISU and ISSG credentials, and a technical Workday contact who can configure security groups and answer permission requests while the integration is being built.

Keep Workday for HR, run hiring on Pinpoint

Most organizations that connect the two aren't looking to replace Workday. They want a better way to hire. Workday stays your system of record for HR, payroll, and finance, while recruiting runs on a platform built for it, and the integration keeps both current. See how Pinpoint compares to Workday Recruiting.

About Workday

Workday powers HR, payroll, and workforce management for organizations worldwide, giving teams the insights and tools they need to plan, grow, and adapt.

Workday integration FAQ

Does Pinpoint integrate with Workday?

Yes. Pinpoint has a prebuilt, two-way Workday integration built directly on Workday Web Services. Positions or requisitions flow between the two systems, new hires are created in Workday automatically, and worker records, job changes, and terminations sync back into Pinpoint. Pinpoint's integrations team builds and tests the connection with you.

Is the Pinpoint Workday integration two-way?

Yes. Data moves in both directions. When a candidate is hired, Pinpoint sends their details, resume, and offer letter into Workday and creates the worker record. Workday sends back active and former workers, terminations, job changes, locations, cost centers, and supervisory organizations, so both systems stay aligned.

Do I need Workday Recruiting to use the Pinpoint Workday integration?

No. Creating positions in Pinpoint and syncing them to Workday does not require Workday Recruiting. You keep Workday as your system of record for HR, payroll, and finance while your team runs the whole hiring process in Pinpoint. Workday Recruiting matters only if you want to raise requisitions there.

Does the integration use the Workday API?

Yes. Pinpoint connects directly to Workday Web Services, Workday's SOAP API, using the standard Staffing, Recruiting, and Human Resources endpoints. There is no middleware between the two systems and no custom development in Workday Studio. The core integration needs no RaaS reports, though a few optional features, such as syncing access groups, use one.

Do we need to build anything in Workday ourselves?

No. The connector is already built, and Pinpoint's integrations team handles the setup. What you provide is an integration system user (ISU) and security group (ISSG) in your implementation and production tenants, plus a technical Workday contact to configure permissions and join the data mapping sessions.

Can Pinpoint hire contingent workers and contractors into Workday?

Yes. The integration handles contingent worker contracts alongside permanent hires, and supports conversions in both directions: contingent worker to employee, and employee to contingent worker. That gives you one hiring platform for permanent, contract, and contingent roles, with Workday kept current as each contract starts, converts, or ends.

Does the integration sync internal moves and promotions?

Yes. Promotions, position changes, and intercompany transfers sync from Pinpoint into Workday through the Change Job process, so internal hires do not have to be re-entered by hand. Because active workers already sync into Pinpoint, employees can apply as internal candidates without a separate record being created.

Can I keep Workday as my system of record and still run hiring in Pinpoint?

Yes. That is what the integration exists for. Workday stays your system of record for HR, payroll, and finance, while hiring runs on a platform built for recruiting. Positions, hires, worker records, and org structure move between the two automatically.